Crescent, for retreat hosts
Run your retreat business in one place. Keep 100% of your bookings.
Save an average of $800/mo with Crescent.
Choose the plan that fits your season
Not sure yet? Book a 30 minute walkthrough
Gather
For your first retreat
For your first one-day retreat or workshop
$49/mo
$539/yr · 1 month free
No setup fee. Cancel anytime.
What you get
- Your branded app, your logo & colors
- Intake forms & e-signed waivers
- One live itinerary, updated once
- Private group chat before arrival
- Guests book & pay you via Stripe
- Aloha Reset Collective access, partner network, free retreat promotion & 25% referral earnings
See all features+
- Your own branded retreat app, your logo, your colors, your name on their home screen.
- Guest intake forms & e-signed waivers, dietary, arrival, waivers, all in one place.
- One live itinerary for your day or weekend, update once, everyone sees it.
- Private group chat so guests connect before they arrive.
- Guests book and pay you directly through Stripe, no chasing Venmo screenshots.
- One-retreat dashboard, bookings, payments, and what you actually made when the day's done.
Email support, replies within 1 business day
Host
For Day or Weekend Retreats
$99/mo
$1,089/yr · 1 month free
No setup fee. Cancel anytime.
Everything in Gather, plus:
- Your branded app, your logo & colors
- Intake, waivers & live itinerary handled
- Travel agents book flights, transfers & hotels
- Vendor payouts & 1099s automatic
- Live profit per retreat in one dashboard
- Aloha Reset Collective access, partner network, free retreat promotion & 25% referral earnings
See all features+
- Your own branded retreat app, your logo, your colors, your name on their home screen.
- Guest intake forms that fill themselves in, dietary, arrival, room prefs, all in one place.
- E-signed waivers, stored, timestamped, and protected if anything ever goes sideways.
- One live itinerary every guest sees in the app, update once, everyone gets it.
- Private group chat so guests bond before they land, the reason 40%+ rebook the next retreat.
- Optional: certified travel agents book your guests' flights, transfers & hotel add-ons, you never touch a booking or answer "which airport?" again.
- Vendor payouts and 1099s handled automatically, your accountant will actually thank you.
- Automated pre-travel checklists and reminders, so you stop answering "what should I pack?" forty times per retreat.
- Guest alerts to book your next retreat.
- One dashboard showing bookings, payments, expenses, vendor costs, and profit per retreat, live. Know what you actually made before the plane lands.
- Free promotion of your retreat across our discovery channels and guest network.
Priority email + chat, replies same business day
Growth
For established retreat brands
For established retreat brands that need polish
$199/mo
$2,189/yr · 1 month free
No setup fee. Cancel anytime.
What you get
Everything in Host, plus:
- HIPAA compliant health & medical intake
- Monthly subscriptions for classes & content
- Paid 1:1 sessions, booked by guests
- AI itinerary & guest assistant
- Featured listing + Collective access
- Aloha Reset Collective access, partner network, free retreat promotion & 25% referral earnings
See all features+
- Everything in Host, plus:
- HIPAA compliant health & medical intake with secure signed forms.
- Convert retreat guests to your monthly subscription for classes and content.
- Guest alerts to book your next retreat.
- Your curated video and document library.
- Guest link to book paid 1:1 sessions with you.
- AI itinerary & guest assistant (drafts schedules for you).
- Featured listing on our discovery network.
- Travel & logistics concierge for your guests.
- Quarterly business coaching call with our team.
- Priority phone support.
- Aloha Reset Collective access, partner network, free retreat promotion & 25% referral earnings.
Priority phone, chat & email, same-day response
Every plan includes
One connected record
Each retreat runs on one record.
Your guests, money, rooms, vendors and travel live in one place, so nothing has to be copied between tools. Kahu reads that live record and answers in plain language.
The same record powers every part of your retreat
Guests
Intake, preferences, waivers
Payments & profit
Balances, every transaction, estimated margin
Rooms & capacity
Room types tied to real bookings
Vendors & services
Scope, schedule, what you owe
Itinerary & travel
Daily schedule, flights, arrivals
Documents & chat
Signatures and group messages
The real product
Sell it. Run it. Know it.
Sell the retreat
Publish a branded page and accept payments without changing processors.
Run the retreat
Guests, vendors, schedules, travel and documents in one dashboard.
Know the business
Kahu answers live questions about balances, seats, arrivals and profit.
See the real cost
What is your current retreat model actually costing you?
See what fragmented tools, manual work, travel coordination, and disconnected guest relationships may be costing your business.
Retreat business leakage calculator
Section 1
Your current operating costs
Estimate what you currently spend each month to keep your retreat business running.
Section 2
The cost of your time
How much time are you spending holding everything together?
Estimate the hours you spend each month on work that could potentially be streamlined, organized, or automated.
What is one hour of your time worth?
Total admin hours
25 hrs
per month
Value of your admin time
$2,500
per month
Section 3
The revenue you may not be capturing
What happens to your guests after they go home?
A retreat can be the beginning of a customer relationship, not the end of one. Estimate the potential value of continuing that relationship.
Examples of continued offers you might build (for reference only, these do not change the estimate):
Potential uncaptured relationship revenue
$4,050 / year
An estimate of revenue your business may have the opportunity to generate by continuing guest relationships after the retreat.
Fragmented operating cost
$650
per month
Administrative time
25 hrs
per month
Value of your admin time
$2,500
per month
Potential uncaptured guest revenue
$4,050
per year
Your retreat business may be carrying more hidden cost than you realize.
Estimated annual business leakage
$41,850
This estimate combines current operating costs, the value of administrative time, and potential uncaptured post-retreat relationship revenue. It is intended as a planning estimate, not a guarantee of savings or future revenue.
Built by retreat operators
We run retreats too. That's why we built this.
Carmela Fortin, CODC
Co-Founder
SaaS growth leader and certified coach who turned years of scaling software companies into the tools retreat hosts actually need.
Marie Benoit, E-RYT 500 & YTT
Co-Founder
Lead instructor of Aloha Reset Retreats in Hawaiʻi. Every feature is tested on her own retreats first.
Switching is easy
Move over in an afternoon.
Keep your payment processor
Connect Stripe, use the checkout link you already have, or record payments made offline.
Set up in minutes
Paste your website or flyer and your retreat page is drafted for you.
Free help moving over
Real people help bring your guests and retreats in. No tech skills needed.
Included with every plan
Every member gets a seat in the Aloha Reset Collective.
Our partner circle for Crescent customers, network with fellow retreat hosts, get your retreats promoted free in our directory and channels, and earn 25% of every signup you refer for their entire first year.
Peace of mind, built in